Further to my memo dated October 30, 2015 on procedures for accounting of advances taken for purposes of research and official duties and in line with good practice, our internal control system of processing Advance Forms needs to be enhanced even further by ensuring the following measures are implemented:
(i) The advance request submitted should be in writing and duly signed by
(ii) Copy of both the staff ID and National ID should be attached.
(iii) A register of the Advance Forms is maintained and further subjected
to verification by Internal Audit.
(iv) Monthly submission of outstanding advances balances to the Senior
Accountant, Expenditure by the 5th of every month.
Attached herewith is a scanned copy memo of the said subject.
PETER K. BUSIENEI